A century of childcare recognised by UNESCO – The Children’s Society Archive

Posted on January 27, 2017 by Ian Wakeling

This blog – written by one of our volunteers, Rod Cooper – takes a look at The Children’s Society Archive and the recognition by UNESCO of its historical importance.

Sharing company with the likes of the Death Warrant of King Charles I and the 1689 Bill of Rights, it is a measure of the status and historical importance of The Children’s Society’s Archive that it too, has been inscribed on the UK’s Register of UNESCO’s Memory of the World; an internationally recognised listing instituted to preserve, protect and ensure availability for posterity valuable archival and library collections. Memory of the World promotes the need to safeguard the world’s documentary heritage against, collective amnesia, neglect, the twin impacts of time and climatic conditions, and intentional and conscious destruction.

The Memory of the World Programme was instituted by UNESCO (the United Nations Educational, Scientific and Cultural Organisation) in 1993, and the inaugural entry onto its Register followed in 1997. To date there are something of the order of 70 entries on the UK’s own Register.

Qualification for inscription on the United Kingdom’s own Memory of the World Register is overseen by UNESCO’s UK National Commission (UKNC), which meets once a year to assess and evaluate nominations submitted by institutions from across the country. Numerous criteria are considered by the UKNC during the audit process, including the age of the archive or collection under review, and the location and people involved – a recognition that these criteria may reflect significant social or cultural change, description of physical environments long-since vanished and significant aspects of human behaviour and social development. Other important criteria include the subject and theme, the form and style, and the social significance of the material under review. The Commission also consider the rarity and integrity of the collections submitted for review, plus the threats to their survival and the plans relating to future conservation and preservation.

Cover sheet for case file number 2

The range and breadth of the The Children’s Society Archive is extensive, including accounts and records of individual homes, an extensive collection of photographic material, and documents and correspondence reaching back to Edward Rudolf’s first tentative steps in establishing the Waifs and Strays Society in 1881. Perhaps the most attractive and compelling aspect of the Archive – its cornerstone, in fact – are the individual case files relating to all those children taken into the care of The Children’s Society during the century period from 1882 until the 1980s. Not surprisingly, it is this particular element of the collection that attracted the greatest attention from the UK National Commission.

Admission form for case file number 2

The collection – much of which has undergone significant conservation and archival cataloguing in recent years with funding from the Wellcome Trust between 2013 and 2015 – comprises an estimated 140,000 case files recorded on paper and microfilm, each recording the individual experiences of children coming under the care of The Society. And with relatively few files missing to the collection (either to damage, decay or loss) the archive records a seamless history from the earliest days of The Society. As such it and contains unique information about the history and practice of childcare, behavioural and mental health issues, the diseases of poverty, nutrition, and children’s mental and physical development in Victorian and Edwardian times. These case files, coupled with the wider collection which covers the transactions of The Society and individual homes and initiatives, also document The Society’s response, and as such record pre-Welfare State philanthropic and medical responses to poverty, disease and disability.

https://youtu.be/SGeDtaBeXYo

The award of a place on the Registry was made on 23 May 2011, and followed a period in which there was a detailed and rigorous evaluation of the Archive’s collection. The subsequent elevation of the Archive to the National Commission’s Registry, and its entry on the Registry’s website, not only reflected the Archive’s status and value, but also promoted its potential as a resource to researchers, institutions and historians interested in changing social norms and conditions over a hundred year period extending from the 1880s. And indeed, in the period since the award, The Children’s Society Archive – bolstered too by the parallel development of its Hidden Lives Revealed website – has been the recipient of increased interest and recognition of its social and historical significance.

Find out more about The Children’s Society Archive:

for information about The Children’s Society Archive’s ‘Hidden Lives Revealed’ web site: http://www.hiddenlives.org.uk/
or you can consult the Archive’s on-line catalogue: http://www.calmview.eu/childrensociety/Calmview/

If you would would like to know about how The Children’s Society continues to change children’s lives today, visit the charity’s website: http://www.childrenssociety.org.uk/

The Children’s Society Archive Completes Major Wellcome Trust Funded Project

Posted on June 8, 2015 by Ian Wakeling

The Children’s Society Archive has just celebrated the completion of its Wellcome Trust funded ‘Unexplored Riches in Medical History Project’. The project was funded by a major grant from the Wellcome Trust and has shed a whole new light on aspects of the well-being and health of children up to the 1920s, as well as their care and social circumstances.

Thanks to the funding, the project has conserved and catalogued a significant part of the archive collection, helping to preserve it for the future and open it up for social history and medical history research, while making it more accessible to others, such as schools, universities and community groups.

A boy who was in the care of The Children’s Society over 100 years ago. Modern photograph by: Wellcome Trust | Thomas S.G. Farnetti

Looking at children’s case files from the 1880s to the 1920s they found a huge body of evidence for the diseases and treatments of the Victorian and Edwardian eras. This included: high rates of tuberculosis and rickets, and high rates of malnutrition in children coming into care.

Documents from The Children’s Society’s homes that ran from the 1880s to the 1980s show how The Children’s Society set up homes to treat orthopaedic conditions and diabetic children, as well as creating swimming techniques for children with mobility difficulties.

The project has created an online catalogue of these case files and residential home records. You can explore the completed catalogue here:
http://www.calmview.eu/childrensociety/Calmview

Nearly 9,000 of the earliest case files were in very poor condition, and the project has conserved and strengthened these files for the future.

Archive ref: CF08464
A 114 year-old document from a case file – before conservation

Archive ref: CF08464 Admission form
The same document – during conservation

Archive ref: CF08464 Admission Form
The same document – after conservation

The project was carried out by a professional team consisting of an archivist and two conservators, along with a team of volunteers.

Ian Wakeling, Head of The Children’s Society Archive, said: “These records are vitally important for studying changes in medical knowledge over the past 130 years because they show us how those changes affected real people. The children in the care of The Children’s Society came from some of the poorest and most disadvantaged families in the country, and we can now see what this meant for their well-being and how their families struggled to provide for their healthcare.”

Simon Chaplin, Director of Culture and Society at the Wellcome Trust, added: “The records held by The Children’s Society chart the impact of more than a century of turbulent change on some of the poorest members of society, disadvantaged children and their families. By cataloguing and maintaining this important archive, we hope that these medical histories will be the subject of further research and that their stories will continue to be told.”

Further information about the Unexplored Riches in Medical History project, including the project blog showcasing items found within the collection, can be found on the project webpages: http://www.hiddenlives.org.uk/unexplored_riches

There is also a video that has been produced by the Wellcome Trust that gives a really great introduction to the Unexplored Riches in Medical History project: http://youtu.be/SGeDtaBeXYo and the project also features on the Wellcome Trust’s website: http://www.wellcome.ac.uk/Funding/Medical-humanities/Funding-schemes/Research-resources-awards/Projects-funded/index.htm

The final product: conserved, catalogued, indexed and re-boxed children’s case files

Lining fragile documents (aka I hope you like jigsaw puzzles)

Posted on September 5, 2014 by Janine Stanford

Today, we have a guest post written by one of our Project Conservators, Lianyu Feng.

***

Lining is used to give support to an original paper document or artwork. When paper deteriorates, it gradually loses its strength, thus becoming brittle and weaker. Any unsuitable handling can cause further damage such as tearing, and could even cause the paper to fall to pieces. In our Unexplored Riches in Medical History project, such weak documents cannot be handled or read and so can’t be used for research. In order to repair these torn and fragmented documents and make them usable again, we line them with a supporting material.

The document below had many small fragments before it was repaired. These fragments needed to be re-attached to the document. Lining is a good method to do this in a fast way and give the whole document more support.

Below is another example showing severe deterioration, which has made the document fall to pieces. It would be impossible for anyone to read this easily.

A light box, such as the one below, helps us to place the fragments into the right position. It makes it easy to see where the gaps are, and then we can align the fragments into the exact positions.

If the object contains ink which is not sensitive to water, wet lining using Japanese tissue and special conservation adhesive is one of the most common methods. As lining should not obscure the information on the object, the back of the document or the side which contains the least information is the most suitable for lining. For example, the document below has had Japanese tissue placed on the back of it so as not to obscure the text on the front.

When wet lining has been carried out, the document will then need to dry. The document is dried under tension; this means that the document stays flat as it dries. This flattens existing creases and prevents new ones from appearing.

Once a document has been lined, the object will be stronger, and completely flat, with all the fragments having been re-attached and any tears stabilised. A lined document is both easier to handle and looks better aesthetically.

Below, we return to the document we saw earlier, which had completely fallen to pieces. Here it is after lining. All the pieces have been placed in the right position, although unfortunately some parts are still missing, such as the line in the middle. However, we can now handle and read this letter without difficulty.

Humidification: water in the archive… on purpose

Posted on August 8, 2014 by Janine Stanford

Today, we have a guest post written by one of our Project Conservators, Rebecca Regan.

***

During this project the conservators frequently come across severely crumpled or tightly folded documents within the children’s case files. Sometimes the documents have been squashed in this shape for over a hundred years. They need to be flattened so that they can be read by researchers and archivists. Documents which have to be repaired are also flattened first as this makes the repair process quicker, simpler and more effective.

Many of the documents are very fragile and brittle so this flattening process needs to be done slowly in order to prevent further damage. One of our most commonly used methods is called ‘humidification’. This entails placing the documents in an enclosed container, raising the moisture levels of the air inside the container slightly, in a controlled way, and waiting for the documents to relax sufficiently before unfolding and flattening any distortions.

Trays of documents being humidified

Close-up showing the fine water vapour entering the humidification tray

The opened documents are then allowed to dry out completely while under pressure. Here you can see this being achieved using a traditional nipping press:

The documents in the press are protected from surface damage by being sandwiched between layers of heavyweight blotting paper and a special inert plastic material which prevents the damp documents from sticking to the blotting paper.

This document was found wedged at the bottom of an envelope. It was extremely brittle and hard and impossible to unfold even slightly:

Here is the same document after humidification and pressing.

It turned out to be a foster mother’s note about the child in her care. She describes her as a nice girl who is fond of her foster sister.

This photograph shows what can happen if the humidification process is omitted. At some point in the past, these fragile, brittle documents were forced flat. Unfortunately the resulting severe damage is only too evident.

In contrast, here is a case file, after conservation treatment during this current project, where all the brittle documents were humidified before pressing:

The case file is now stabilised and easy to handle and read. It has become once more a useful and interesting historical resource.

Our volunteers in their own words

Posted on May 23, 2013 by Janine Stanford

The Unexplored Riches in Medical History project is currently being supported by eight enthusiastic volunteers who kindly give their time to help conserve and preserve the oldest and most delicate of the children’s case files.

Click here to read more about the case file conservation process.

In today’s post, several of the volunteers explain what it is like to volunteer here at The Children’s Society archive and tell us more about what they’ve been doing.

‘The first part of the job is removing the case file contents from their pale blue linen envelope – sometimes, they are so tightly packed this can be a bit of a struggle.’

‘Once the items have been removed, I clean them with a chemical sponge and a soft brush, place them in between clean blotter and retain the original order of the items as found.’

‘Whilst cleaning I inspect for damaging materials such as metal paper clips or rubber bands as well as unstable documents such as acidic, brittle paper and torn postcards.’

‘Any document that is in a bad condition and cannot be flattened or is badly torn may be humidified or repaired.’

‘Each item is then flattened under weights for a few days, before being packed into a new file folder, tied with cotton ribbon and boxed.’

When asked what they enjoyed most about volunteering, many of the volunteers agreed that the highlight was the case files themselves.

‘[I enjoy] getting a feel for some of the cases and the individuals involved, with some fascinating insights into social history.’

‘I find the case files fascinating to work on. […] They are only individual peeks in to a wealth of an archive, but it has inspired me to look in to my own family history.’

‘The most exciting part of working with case files must be removing the items from the envelope, because you will never find a repeat one and each of them contains a different story.’

‘There is a great satisfaction in knowing you have helped preserve somebody’s history as well as making a small contribution to the cleaning of such a vast amount of case files and making them accessible.’

‘The most rewarding aspect is probably the sense of achievement that comes from knowing that the case files are now going to survive for much longer thanks to the preservation and conservation work that we’re doing. And knowing that in the future researchers will be able to access the information the files hold much more easily is very satisfying.’

It’s not always easy though. The delicate condition of some of the case files often poses problems.

‘[The most difficult part is] avoiding tearing documents when cleaning.’

‘Personally, I find handling and cleaning the variety of different types of paper quite challenging, as it requires different levels of accuracy with the cleaning sponges and you could lead to damaging the works more.’

‘[The most challenging part] must be to clean some documents which are of poor condition.’

‘I find the assessment of a document the most testing. For example, if I miscalculate the stability of a papered document and put it under the strain of pressing, the piece could split and cause irreversible damage.’

Despite the challenges posed by the fragile state of some of the documents, the project is progressing well, thanks to the help of our volunteers.

The team of volunteers is a varied one, with some currently studying for courses in paper conservation, some retired, and some wanting archive experience. This means that they each have different skills and interests that they can bring to the project.

‘[My motivation for volunteering here was] a combination of wanting to contribute to a worthwhile organisation and looking for a new experience with social contact.’

‘Volunteering is an important asset for a conservator, as through this experience you are allowed to observe and work with people of our profession and more, develop old and new skills, as well as learn new techniques.’

‘To work alongside professionals at such close quarters is an important aspect for my development as a paper conservator.’

‘Because the tasks that I’ve been doing as a volunteer were so well defined I was able to start doing useful work right from the very first day. Everyone has been very friendly and helpful. Also, knowing that I’m going on to study archives, everyone has taken the time to explain more about what they do, which has been great.’

‘It’s been a really great learning experience. I’ve learnt more about how to handle documents correctly, about preservation problems and conservation techniques, and also started to get a feel for how the archives and records fit within the organisation.’

I would like to take the time to say thank you to all our volunteers, not only for their help with the case files, but also for kindly answering my questions for this post.

Here in the archive we’re lucky to have the dual benefit of eight extra hands to help preserve our important case files for the future, plus eight friendly people to help to make the office a brighter place!

Conserving children’s case files

Posted on March 8, 2013 by Janine Stanford

Today, we have a guest post written by one of our Project Conservators, Rebecca Regan.

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Hello, blog readers. My name is Rebecca and I am one of the paper conservators currently working on the Unexplored Riches in Medical History project at The Children’s Society Records and Archives Centre. As Janine, the project archivist, has described in a previous posting, the project has the twin goals of both cataloguing and indexing parts of the archive that can be used to study medical history as well as of preserving the case files to prevent deterioration of the documents. Both these objectives aim to increase access to these records for researchers.

The conservation part of this project started at the beginning of January. Since then my colleague, Julie, and I have been ordering materials and tools, recruiting volunteers, establishing project protocols and, of course, making a start on the practical work.

Cleaning the case files

The earliest case files consist of bundles of folded documents; almost all of them being stored in blue envelopes. Many of these envelopes are in a very poor physical condition. Usually each envelope contains one case file, although sometimes siblings’ files share one envelope.

Rusty paper clip

The contents might be a single piece of paper or several hundred. Once we found an empty envelope; we don’t know why. The documents have almost all been sharply folded, most of them multiple times. Some are fastened with rusty pins or clips.

A few bear the hardened traces of what was once a rubber band. Most of the documents are very dirty. (They are now stored in boxes with lids but clearly that has not always been the case.) Many of the papers are poor quality substrates: innately brittle and acidic. It is difficult to remove the documents from the historical blue envelopes and usually impossible to replace them.

Case file with remains of degraded rubber band

In the short space of time allotted to the project, Julie and I aim to improve the condition of, and accessibility to, as many of these case files as possible. Each case file is treated in this way: we remove the documents carefully from the envelope and then we unfold, surface clean and press each sheet, if it is possible to do so safely. Some documents we have to relax through humidification before we can press them, because they are too brittle to press when dry. Documents written on parchment (the prepared skin of an animal, e.g. sheep, goat or calf) also require this humidification process before flattening as this material is thicker and less flexible than paper is.

Most of the case files contain only textual documents but we have also found a few photographs which allow us to see the faces of the children described in the files.

Charles North who was in the care of The Children’s Society from 1884 to 1892

We have also come across a few red wax seals with patterns on them. They provided authentication of an official document at the time, but to us today they also look rather decorative. We do not press any document which contains a wax seal as it would, of course, crack the wax.

Wax seal

Wax seals

Once the documents have been pressed, we put them in archival folders which are stored in acid free boxes. So far we have processed over 700 case files.

Case files in old housing

Case files in new housing

Volunteering for Including the Excluded

Posted on May 24, 2012 by Janine Stanford

Previously, I talked about how our case files relating to disabled children are being repackaged by a team of volunteers. Today, I thought I’d let our volunteers explain what it’s been like to help with this project.

Here, one of our volunteers describes the repackaging process:
“Firstly I remove the items from the blue folders which they have been stored in. Once the papers have been removed, I clean each item with a sponge and I place them under weights in order to flatten them as much as possible. I label each item with a unique number to make them more accessible. Once they have been left under weights for a few hours, I place them into archive quality folders and then the folders into boxes.”

The photo below shows one of the case files in the process of being cleaned with chemical sponges.

I asked the volunteers what the most difficult part of the repackaging process was, and the response was unanimous. In the words of one volunteer:
“The most challenging part of working with the case files must be to clean and flatten some of the documents which are very fragile and in poor condition.”

In the words of another volunteer:
“Although not common, some files – especially if the covering jacket is missing or torn – can be very dirty and fragile. Regrettably, as it’s typically the initial document in the case file, it is the originating application form which takes the brunt of the damage.”

Thankfully, not all the case files are so badly damaged, but it just goes to show how valuable the repackaging process is. Placing the files into archival folders protects the documents from all sides, which prevents them from sustaining further damage.

When it comes to what the volunteers enjoy most about the project, the answers varied. Some of the volunteers said they value the practical experience they are able to gain when it comes to cleaning and handling the historical documents, and some volunteers said they particularly enjoy the atmosphere in the office. For most of the volunteers, though, it is the stories found in the case files that are the really interesting part.

“[I enjoy the] sense of being only one step removed from decisions and actions that have such a pivotal bearing on the life chances of children who would otherwise face a life of poverty, suffering and deprivation. Occasionally, you come across letters written by the children themselves – sometimes well into their adulthood many years after they have left the care of The Children’s Society. As well as bringing the files ‘to life’, as it were, such documents are evidence of the education and support that The Society has provided for individuals who might otherwise have faced lives of poverty and neglect.”

I would like to thank all our volunteers for taking the time to answer my questions and for helping to preserve our case files for the future!

Repackaging children’s case files

Posted on March 29, 2012 by Janine Stanford

A few weeks ago, I talked about our plans to catalogue the case files of disabled children. Today, I’d like to explain what we’re doing to physically preserve these case files and keep them readable and accessible for the future.

Above are some photos to show what our early case files look like now. They’re stored in archival-quality boxes, which help to give them some basic protection, but as you can see, inside the boxes the files are in a bit of a sorry state.

The blue covers are the original covers that the case files were stored in when they were created at the end of the 19th century. They’re quite small, which means that the case papers have been folded a number of times to fit inside them. For smaller case files, this doesn’t create too much of a problem, but for larger case files, the papers can be wedged in so tightly that it’s quite hard to get them out. In the photo above, you can see that the case file was so large that the cover has split and someone has tied it back on with red legal tape. Problems like this leave the documents unprotected and vulnerable, which has led to a number of the case files becoming battered and fragile over the years.

Left as they are, these case files aren’t very easy to use and are likely to only get more damaged over time.

As part of the Including the Excluded project, we’re rectifying this by repackaging the case files into new, archival-quality folders with the help of a team of dedicated and enthusiastic volunteers.

Above are photos of some case files that have been repackaged. To get to this stage, the case papers are taken out of their original covers and individually cleaned to remove the dust and soot that has built up on them over the years. They are then numbered and placed under weights for a time to help them unfold from their tight bundles. Finally, they’re put into new folders to better protect them.

I can say from experience that the case files that have been flattened and repackaged are far easier to use, so many thanks to our volunteers for their help!

Hidden Lives Revealed blog

Children in Care 1881-1981

Tag Archives: Document preservation